J1 Visa for Companies:
Transfer Employees Securely
The J1 visa is the primary tool for international knowledge transfer. In principle, almost any US company can act as a Host Organization. Whether it is your own US branch or a partner company, we guide your HR department through the U.S. Department of State criteria to ensure a seamless assignment.
Who Can Be a Host Organization?
The good news: there is no minimum size required for a company to host employees via the J1 program. Any professional US organization is generally qualified. The host must simply have valid Workers’ Compensation Insurance and provide a structured Training Plan (DS-7002). Depending on the size of the office, the vetting process by the sponsor may vary slightly.
The 25/3 Rule: When is a Site Visit Required?
To ensure the quality of the professional environment, the U.S. Department of State requires a short on-site visit (Site Visit) for certain companies. This usually takes only 10–15 minutes and is a routine verification process.
- More than 25 full-time staff members on-site.
- More than $3 million in annual revenue.
If the US office does not meet one of these criteria (e.g., a small sales office with 5 people), a designated representative from the sponsor (e.g., CIEE) will conduct a short visit. They will take a few pictures of the workspace and collect a business card. We coordinate this appointment for your colleagues in the US to ensure no delays occur.
Intern vs. Trainee: Who Can Go?
- J1 Intern: For students or recent graduates (graduated < 12 months ago). Ideal for building a global talent pool early on.
- J1 Trainee: For professionals with a degree and 1 year of experience, or experts with 5 years of relevant experience. Perfect for transferring specific know-how to the US.
Common Questions for HR Teams
Is a Site Visit a bad sign?
Who covers the costs for the Site Visit?
Can we also transfer employees to clients?
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